Custom Business Automation for South African Companies
We build Python + n8n automation solutions that eliminate repetitive work across your entire business. From Xero receipt automation to custom workflows, data integrations, and web applications—if it's manual and repetitive, we can automate it. No monthly subscriptions, no vendor lock-in. You own the solution. Built by Cape Town developers who understand SA compliance requirements (SARS, POPIA, VAT).
What We Automate
Custom Python + n8n solutions for any repetitive business process
Business Process Automation
If you're doing it manually and repeatedly, we can automate it. Custom solutions built with Python, n8n, Flowise (AI workflows), VueJS (web apps), MongoDB (databases), and more. We connect your systems, eliminate data entry, and run your operations on autopilot.
- ✓ Custom web applications & dashboards
- ✓ Desktop automation (Windows/Mac task automation)
- ✓ vCard & QR code generation for businesses
- ✓ Data sync between systems (CRM, accounting, spreadsheets)
- ✓ Web scraping & competitor monitoring
- ✓ Document generation & processing automation
- ✓ Email & notification workflows
- ✓ API integrations (Xero, Airtable, Google, any system)
- ✓ Report automation & data pipelines
Xero Receipt Automation
Example: Instant, branded VAT-compliant receipts sent automatically when Xero invoices are paid. One of many accounting automations we build.
- ✓ SARS VAT compliant receipts
- ✓ Automatic email delivery
- ✓ Branded PDF generation
- ✓ POPIA-aligned handling
Built With Modern Technology
We use the right tools for each project
Python
Backend automation, APIs, data processing
n8n
Workflow automation, system integration
Flowise
AI workflows, chatbots, intelligent automation
VueJS
Interactive web apps, dashboards, UIs
MongoDB
Flexible databases, data storage
Airtable
Business databases, CRM, project management
Xero API
Accounting integration, financial automation
Flask
Web applications, REST APIs, webhooks
Plus: PostgreSQL, Redis, AWS, Google Cloud, Zapier, Make, and many more
Automation Examples We've Built
Real solutions for South African businesses
📧 Xero Receipt Automation
Automated SARS VAT-compliant receipts sent instantly when invoices are paid. Saves 5+ hours weekly for accounting firms.
🔄 CRM to Accounting Sync
Automatic data sync between sales CRM and Xero. New clients, invoices, and payments flow seamlessly—no manual data entry.
📊 Report Generation
Automated weekly reports pulling data from multiple sources (Xero, Google Sheets, Airtable) into branded PDFs emailed to stakeholders.
📄 Document Processing
Extract data from PDFs (invoices, contracts, forms), validate against business rules, and update systems automatically.
🔔 Smart Notifications
Custom alerts via email, WhatsApp, or Slack when specific business events occur (low stock, overdue invoices, new leads).
🌐 Custom Web Applications
Full-stack web apps with Flask/Python. Client portals, booking systems, inventory management, custom CRMs—tailored to your exact workflow.
🖥️ Desktop Automation
Automate repetitive desktop tasks on Windows or Mac. File management, data entry, application control, and scheduled tasks—no manual clicking required.
🕷️ Web Scraping & Monitoring
Automated data extraction from websites, competitor monitoring, price tracking, and market research. Turn web data into actionable business intelligence.
🤖 AI-Powered Automation
Intelligent document processing, email classification, sentiment analysis, and data extraction using AI. Automate tasks that require "understanding" content.
📇 vCard & QR Code Generation
Automated digital business cards (vCards) and QR codes for businesses. Generate contact cards, product links, payment codes, and marketing materials at scale.
Have a different automation need? Let's discuss it →
Free Resources
What We Do
One-page overview of our automation services, pricing, and process. Perfect for sharing.
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Book a free 30-minute consultation with our experts
Book Your ConsultationReal Results for SA Businesses
Save Hours Every Week
Stop manually creating receipts. Our clients reclaim an average of 5 hours per week—time they redirect to sales, client service, and business growth. One Cape Town accounting firm automated 200+ monthly receipts, eliminating an entire day of admin work.
Built for South African Compliance
We understand SARS VAT requirements and POPIA regulations because we're based here. Every receipt includes proper tax invoice details, VAT registration numbers, and compliant formatting—no guesswork, no compliance risks.
Own Your Solution, No Subscriptions
Unlike SaaS platforms that charge monthly fees forever, we build custom solutions you own. Pay once for setup and integration, then run it as long as you need. Our consultant model means you're investing in an asset, not renting software.
How We Work: Simple, Fast, Effective
Week 1: Connect & Configure
We connect securely to your Xero account via webhook and configure your branded receipt template. You provide your logo, company details, and any specific formatting requirements. We handle all the technical setup—no IT team required on your side.
Week 2: Test & Refine
We run test transactions through your Xero account to ensure receipts generate correctly with proper VAT details, branding, and email delivery. You review sample receipts and request any adjustments. We refine until it's exactly right.
Week 3: Go Live
Your automation goes live. From this point forward, every paid invoice in Xero triggers an automatic, branded receipt sent to your customer within seconds. You monitor the first few days, we're available for any tweaks, then you're running hands-free.
Ready to Reclaim Your Time?
Stop spending hours on manual receipts. Book a free 30-minute consultation to see how Xero receipt automation works for your business. We'll show you exactly how much time you'll save, walk through the setup process, and answer your SARS VAT compliance questions. No pressure, no sales pitch—just a clear explanation of what's possible.